Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator

Are you looking for a role that combines organisational skills with the opportunity to support a leading legal firm? As an Administrator, you will play a key part in ensuring smooth case management and supporting legal professionals to deliver excellence. This is a fantastic opportunity to develop your career within a respected, innovative organisation that values precision and teamwork.

• Managing case files, filings, and post‑filing documentation to ensure full compliance with industry standards and deadlines.
• Assisting patent fee earners with the preparation and submission of applications, supporting the timely registration process.
• Maintaining accurate records within document management systems, contributing to an efficient workflow.
• Handling correspondence with clients, IP offices, and external partners to facilitate smooth case progress.
• Supporting administrative functions related to intellectual property portfolios, including invoicing and follow‑up actions.
• Contributing to process improvements, ensuring all activities meet quality standards and enhance operational efficiency.

• Competitive salary, depending on your experience and skills.
• Hybrid working model, with a minimum requirement of 2 days in the office per week.
• 26 days' annual holiday plus statutory holidays, providing work‑life balance.
• Contributory pension scheme to support your future.
• Life assurance and access to private medical insurance (post 12 months).
• Permanent health insurance (post 12 months).
• Reimbursement of professional membership fees, supporting your career development.
• Regular social events, including summer and Christmas gatherings, fostering a friendly team environment.

Our client is a distinguished leader in its specialist area of law, recognised for shaping the future of innovation. Known for their collaborative culture, they prioritise excellence, integrity, and continuous growth. With a global outlook and a history of success, the firm offers a dynamic environment where your skills can flourish and your career can develop long term.

• Previous administrative or legal secretarial experience, ideally within an intellectual property or legal environment.
• Strong written and verbal communication skills.
• Good IT skills, including proficiency in MS Office and Outlook.
• Experience with document management systems (preferred but not essential).
• Knowledge of IP processes or experience working in a paperless environment.
• A proactive, detail‑oriented approach complemented by organisational skills.
• Ability to work effectively under pressure, whether independently or within a team.

This is a permanent role in West Oxford, suitable for candidates who can access the office regularly each week. The role involves a hybrid model, combining onsite work with remote days, ensuring a healthy work‑life balance.

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