Office Administrator

Job Description – Office Administrator

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

To assist the smooth running of the office by providing administrative support to all departments.

Director/Managers

Part Time (3 days a week, 9am to 5pm)

West Farleigh, Maidstone – Office Based

• Making sure to support all aspects of the office to ensure smooth running of the office
• Providing managers with data and reports where necessary
• Assisting other departments within the business where necessary

• Overseeing day-to-day office functions to ensure office runs smoothly
• Providing administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
• Answering phones and directing calls
• Maintaining and organizing files, both physical and digital
• Occasionally checking deliveries
• Ensuring spreadsheets are kept up to date and chasing outstanding information
• Obtaining quotations from suppliers
• Assisting the Accounts Manager with raising Purchase orders on Xero, Chasing Suppliers, data entry and filing (where required)
• Working with the Managing Director to assist in administration tasks
• Attending meetings (as required)
• Updating compliance policies and other compliance paperwork as necessary
• Ad-Hoc Duties

• At least one year’s xlqdzyr previous experience in an office environment
• Teamwork skills and ability to work independently
• Knowledge of Microsoft Programs
• Good organisational skills
• Ability to have difficult conversations
• Time-management and organizing workloads
• Driving Licence and car (due to office location)

• Ability to create new procedures and ensure they are followed
• Decision making skills
• Background Knowledge in Construction would be an advantage