Administrator​/Document Controller

Position: Administrator/ Document Controller (Permanent)
Location: Thornliebank

Our client is a long established and progressive construction company. They pride themselves on promoting a supportive and collaborative environment and aim to create a really special place to work.

Reporting to the Office Manager, you’ll be required to provide a high-quality administrative support service to the company including filing, archiving, typing, photocopying, preparation of reports, good communication etc.

Duties will also include:

- Building relationships with clients, consultants and supply chain through professional conduct.

Complying with the Company procedures.

Assisting in the development and implementation of new systems, procedures etc. to enhance the performance of the Company.

Promoting the Company name in the Construction Market and maintaining brand consistency at all times.

This position is based across several areas within the company:

- Reception:

First point of contact for visitors to the office.

Incoming calls – directing calls to the appropriate person and taking messages when required.

Setting up boardroom in preparation for meetings.

Ensuring all staff/visitors use the Sign In/Out Register.

Administration:

Responsible for maintaining the project filing system (both electronic and paper based).

Ensuring the return of site paperwork on a weekly basis.

Updating Accident Frequency Rates from the site paperwork on a weekly basis

Assisting or preparing O&M Manuals on completion of projects.

Assisting in the preparation of O&M Manuals on completion of projects.

Ensuring drawing registers are kept fully up to date.

Issuing purchase orders to contracts staff when required.

Office Management:

Reporting any maintenance issues with the office and arranging works to take place when required.

Secondary point of contact for IT Support and telecoms company and liaison for staff assistance.

The Person

Most importantly, a team player who is comfortable multi-tasking and working well with others.

Previous experience in an administrative or office support role

Experience in a reception or front-of-house role

Experience handling:

Filing systems (electronic and paper-based)

Incoming calls and message taking

Preparing reports and documents

Experience working in the construction industry (desirable but not essential)

Strong document management and filing skills

Ability to maintain registers (e.g., drawing registers, sign-in/out logs)

Experience issuing purchase orders

Updating and tracking site paperwork

This is a great opportunity to join a friendly team within a successful construction company