Office and Logistics Assistant

Role Overview

We are seeking a highly organised and proactive Office & Logistics Assistant to support the delivery of a major nuclear and civils infrastructure project in Whitehaven. This is a key support role within a highly regulated environment, providing administrative, logistical, and coordination support to ensure smooth day to day project operations.

The role requires excellent attention to detail, strong communication skills, and the ability to work to strict security, safety, and compliance standards typical of a nuclear site.

Key Responsibilities

Office & Administrative Support

• Provide day to day administrative support to the project management, logistics, and site teams
• Manage correspondence, document control, and filing in line with nuclear compliance and information security requirements
• Maintain accurate records, trackers, and databases (including personnel, logistics, and site documentation)
• Support meeting coordination, including scheduling, minutes, and action tracking
• Assist with induction paperwork, onboarding documentation, and compliance records

Logistics & Site Coordination

• Support logistics planning and coordination for materials, equipment, and site resources
• Liaise with suppliers, subcontractors, and internal teams to support deliveries and site access
• Assist with booking, tracking, and reconciling deliveries in accordance with site procedures
• Support the logistics and security teams with reporting and documentation
• Ensure all logistics activities align with site safety, security, and nuclear regulatory requirements

Compliance, Safety & Security

• Work in accordance with nuclear site rules, security protocols, and HSE requirements
• Ensure documentation and processes comply with project, client, and regulatory standards
• Maintain confidentiality and handle sensitive information appropriately at all times
• Support audits, inspections, and compliance checks as required

Skills & Experience

Essential

• Previous experience in an office, administration, or logistics support role
• Strong organisational skills and ability to manage multiple tasks simultaneously
• High level of accuracy and attention to detail
• Confident using Microsoft Office (Word, Excel, Outlook, SharePoint or similar systems)
• Excellent communication skills, both written and verbal
• Ability to work effectively in a structured, regulated environment
• Eligibility for UK security clearance (BPSS minimum)

Desirable

• Experience working on construction, civils, infrastructure, or nuclear projects
• Familiarity with document control systems or site based administration
• Understanding of logistics processes within a construction or industrial environment
• Previous experience in a safety critical or highly regulated industry

Personal Attributes

• Professional and discreet, with a strong understanding of confidentiality
• Proactive and willing to support across a variety of tasks
• Able to work collaboratively within a multi disciplinary team
• Calm and methodical under pressure

Security Requirement

Security Clearance Required (BPSS as a minimum, with the ability to progress to higher clearance if required)