Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location: Old Kilpatrick

Job title: Administrator
Location: Bishopton, PA7 (Office based)
Start Date: ASAP
Contract Type: Temporary 3-6 months
Weekly Hours: 35 hours per week

Job Purpose

We are seeking a proactive and highly organised Administrator to support the day-to-day operations at a busy site office. This role is central to ensuring smooth coordination across meetings, site activity, compliance tasks, and general office management.

The ideal candidate will be confident working in a fast-paced environment, able to manage multiple priorities, and comfortable liaising with contractors, clients, and internal teams.



Key Responsibilities:

• Taking and distributing accurate meeting minutes
• Arranging meetings, workshops, and internal sessions
• Welcoming clients, contractors, and site visitors
• Conducting and supporting site inductions
• Maintaining and organising filing systems and records
• Supporting QA system administration, including drafting letters and reference documentation
• Liaising with IT support for system and printer issues
• Coordinating equipment calibration, certification, and PAT testing schedules
• Organising site visits and associated logistics
• Ordering PPE and managing stock levels
• Preparing regular and ad-hoc reports
• Managing office supplies procurement
• Overseeing general office maintenance
• Liaising with cleaning contractors and site security teams

Candidate Profile

• Previous administrative experience in a busy office or site-based environment
• Strong organisational and communication skills
• Confident minute-taking and document management ability
• Ability to manage multiple priorities effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Proactive, reliable, and detail-focused approach

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)