Purchasing-admin-assistant

Location: Southam

Purchasing Admin Assistant

Location:

Southam
Salary:  £26,000 – £27,000

Hours:

Monday–Thursday:  8:30am – 5:00pm
Friday:  8:30am – 4:00pm
Benefits:  Free on‑site parking
Are you an organised, detail‑driven administrator looking to build your purchasing skills and support a busy operations team? This could be the perfect opportunity for you!
We’re looking for a  Purchasing Admin Assistant  to join our friendly team in Southam and help keep our purchasing, production and stores functions running smoothly.

What You’ll Be Doing
You’ll work closely with the Purchasing Manager to ensure efficiency and accuracy across multiple areas:

Purchasing Support
Raising purchase orders for stock and non‑stock items
Communicating with suppliers to secure competitive prices
Keeping supplier details and pricing up to date
Checking and resolving discrepancies on purchase order acknowledgements
Managing stock queries between suppliers and internal teams
Updating delivery schedules to ensure timely arrivals
Stock & Bill of Materials
Creating and updating part numbers and product descriptions
Ensuring accurate pricing and product information
Producing and processing stock adjustments
Updating Bills of Materials based on production changes
Processing internal works instructions
Returns & Machine Shop Support
Raising and chasing returns to suppliers
Maintaining purchase returns spreadsheets and communicating updates
Working with sales and production to resolve return reasons
Creating part numbers for tooling and processing tooling orders
General Office Administration
Answering incoming calls professionally and helpfully
Filing and maintaining company records
Providing absence and holiday cover for colleagues
Maintaining a tidy and compliant working environment
What We’re Looking For
Strong customer service and communication skills
Excellent attention to detail
Confident using Microsoft Office and general computer systems
Ability to manage changing priorities
Office experience (essential)
Sage experience and/or a purchasing qualification (desirable)
Why You’ll Love This Role
A varied role where no two days are the same
Supportive team environment
Opportunities to develop purchasing and administration skills
Early finish on Fridays
Free on‑site parking in a convenient Southam location