Fleet Administrator

Overview

We are looking to strengthen our Fleet Department with a Fleet Administrator (12 months Fixed term) based at Hattersley with hybrid working available.

You will report directly to the Senior Fleet Co-ordinator and your role will play an integral part of supporting and managing our busy fleet department including involvement in multiple projects.

• Supporting day-to-day requirements with suppliers.
• Maintaining driver records and ensuring accurate fleet information.
• Providing cover for the Fleet team during periods of annual leave or absence.
• Maximising fleet utilisation through effective reallocation and timely off-hire of surplus vehicles.
• Arranging temporary hire vehicles as required.
• Issuing fuel cards and monitoring usage to ensure compliance with policy.
• Validating invoices and ensuring timely payment.
• Administering traffic offences, accidents and insurance claims in line with statutory requirements, and minimising costs.
• Supporting the occupational road risk programme for company, and driver-owned vehicles.
• Compiling metrics and reports in Excel.
• Providing fleet data to stakeholders to support effective fleet management.
• Delivering a high level of customer service across the business.
• Promoting a positive, solution-oriented approach, providing open and honest feedback.
• Undertaking other duties, training, or working hours reasonably required, in line with the role’s level of responsibility.
• Representing the department in a professional and positive manner, building constructive and mutually beneficial relationships.
• Ensuring appropriate confidentiality is maintained in accordance with GDPR requirements.

• Grade C or above in GCSE Maths and English (or equivalent).
• Communication skills – high standard of written and verbal communication.
• IT skills – good working knowledge of Microsoft Office, intermediate Excel experience/knowledge.
• Work ethic – self-motivated, flexible, and reliable with strong problem-solving skills, and the ability to work both independently and as part of a team.
• Personal attributes – excellent organisational skills with the ability to multitask, while maintaining strong attention to detail.
• Good administration experience.

• Experience with in a fleet department.
• Technical administration experience.