Project Coordinator | Larkhill

Who We Are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO combines experience with innovation.

Office based in Larkhill, Wiltshire, GB, SP4 8NR
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Full Time, Permanent.

Monday to Friday, 8:00 AM to 5:00 PM.

Up to £26,000, dependent on experience.

As a Project Coordinator in our Larkhill office, you will be at the heart of our Billable Works process. Responsibilities include managing documentation and ensuring the accurate and timely submission of commercial records in line with client policies. You will maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.

The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You will communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your duties, along with assisting on IT developments, system testing, and identifying smarter, more efficient ways of working.

We seek a candidate with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. Strong data management and administrative skills with a keen eye for accuracy and detail are essential. The ability to prioritise tasks under pressure and meet tight deadlines is required. Excellent communication skills and confidence to challenge non‑compliant paperwork are also important, as is the ability to work collaboratively as part of a team.

Good IT skills, particularly in Word, Excel, and SharePoint, are necessary. Experience with MAXIMO or a commercial or project environment would be an advantage, though it is not essential.

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO is committed to building a diverse and inclusive organisation that supports the needs of all. We make reasonable adjustments at interview through to employment and strongly encourage applications from a diverse candidate pool. We are proudly a Disability Confident Leader, and disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.