Registrar, Administrative​/Clerical, Education Administration

Job Description

The Registrar is the first point of contact for new families interested in enrolling their children in the school. This position is responsible for providing a seamless enrolment experience and ensuring all required documents are collected in compliance with MOEHE requirements. The Registrar is responsible for liaising with MOEHE and maintaining student records at the school level, processing student enrollment, transfers, and withdrawals.

The Registrar also leads the registration process from the point of issuing an Offer Letter to the pupil starting school, ensuring maximum conversion of offers to enrollments.

• Managing Engage and MOEHE portal
• Serving as the contact person for all parents once they accept the offer
• Collecting required documents from parents (identification, school or medical reports, and other information)
• Sending new parents’ welcome package and required school forms
• Following up with new parents on registration fee payment
• Following up with parents to comply with MOEHE requirements for new children
• Issuing transfer certificate, leaving certificate, and any other relevant documentation required from MOEHE portal
• Uploading student results to MOEHE portal after approval from Principal and SLT
• Completing the promotion of students after uploading results to MOEHE portal
• Adding subjects or new classes on MOEHE portal as required
• Liaising with MOEHE for new grade requirements
• Liaising with MOEHE regarding fee and discount approvals
• Ensuring school marketing materials comply with MOEHE regulations
• Providing knowledge to admissions and SLT about MOEHE regulations
• Updating admissions toolkit, tour script, school forms for enrolment and welcome package as required
• Updating Engage with relevant templates for communication with parents
• Following up on re-enrolments and reports as per ISP KPIs
• Reporting on leavers following ISP regulations
• Assisting the school during inspections
• Assisting admissions with calls, events, and tours as required
• Assisting admissions in promoting the school to generate new leads
• Working closely with finance and school nurse
• Ensuring Engage is updated with information for child and parent
• Ensuring class lists, parent contact details, and student details are kept updated

• Bachelor’s Degree in a relevant field
• English and Arabic speaker
• Previous experience with MOEHE
• At least 4 years of working experience in Qatar
• Presentation skills
• Articulate and communicative, able to present information concisely and professionally
• Organizational skills: well organized and able to prioritize tasks
• Customer service orientation
• Critical thinking
• Ability to negotiate, persuade, and motivate others
• Willingness to undertake appropriate professional development

• Compliance with the school's Vision, Mission and Policies
• Maintaining a positive professional relationship with all staff members
• Maintaining professional conduct in contact with students, safeguarding student physical and emotional safety
• Adhering to the agreed hours of work with the principal
• Respecting confidentiality of information held in confidence