Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Purpose

The Administrator supports the Senior Administrator in business administration, HR administration, recruitment, health and safety, IT coordination, minute taking, archiving and filing.

Work at all times within the Vincentian philosophy, values and ethos of St. Joseph’s Services to create an inspirational, healthy, respectful environment.

• Support the Senior Administrator in recruitment process and HR information management.
• Maintain GDPR compliance and secure information.
• Provide secretarial and administrative support.
• Maintain IT systems and accessibility of information.
• Maintain archives and stock stationery and supplies.
• Act as first point of contact: reception, calls, visitors, enquiries.
• Assist with website, social media and marketing material.
• Participate in meetings and attend training events.
• Adhere to all policies and procedures.
• Provide hospitality.
• Maintain professional standards in line with the values of St. Joseph’s Services.

Work on-site in Rosewell; no hybrid flexibility.

• Demonstrate core values of St. Joseph’s Services.
• Previous experience in a similar role.
• Ability to multi-task and respond to guidance.
• Excellent knowledge of Microsoft Office suite and other IT systems.
• Professional and effective communication.
• Team-player with strict confidentiality.
• Honesty, reliability and initiative.
• Respect for diverse cultures and religions.

• Full, clean driving licence.
• Experience in Social Care Sector.
• Experience establishing and maintaining systems and processes.