Facilities & QHSE Administrator; Delph

What You Will Contribute:

The Facilities & QHSE Administrator plays a key role in supporting site operations, facilities coordination, and Quality, Health, Safety & Environmental (QHSE) compliance activities. The role combines administrative support with operational coordination to ensure the efficient running of the facility while maintaining high standards of health, safety, environmental compliance, and employee support.

The successful candidate will act as the main point of contact for facilities‑related matters and provide day‑to‑day support to the QHSE Manager and wider operational teams.

• Act as the main focal point for issues affecting the facility.
• Coordinate and plan essential business services including building maintenance, reception activities, waste disposal, and site security.
• Manage visitors and contractors, ensuring they are correctly booked in and briefed on site health & safety rules.
• Procure and administer IT equipment for staff.
• Provide first‑line IT administrative support including password resets and systems access.
• Support onboarding activities for new employees, including site setup and health & safety inductions.
• Coordinate offboarding activities for departing employees, including collection of security passes, company vehicles, IT equipment, and office equipment.
• Organise meetings, customer visits, displays, and training sessions.
• Liaise with the landlord regarding issues affecting the facility.
• Record and report site greenhouse gas usage including heating, electricity, water, and waste.
• Provide general administrative support to the senior leadership team as required.
• Support the implementation, maintenance and monitoring of health & safety policies and procedures.
• Support initiatives that reduce workplace accidents and improve overall site safety.
• Organize and coordinate health & safety training programmes.
• Maintain regulatory and accreditation requirements including ISO standards, Achilles, Safe Contractor, and CHAS.

• Assist with accident and incident investigations, compile reports, and recommend corrective actions.
• Order, collect, and issue PPE to employees as required.
• Coordinate waste collections with the Warehouse Team and ensure all documentation is accurately archived.
• Maintain accurate records of safety inspections, incidents, and employee training.
• Organise contractors as required to maintain compliance with facility regulations and standards.

• IOSH training or certification.
• Experience working within facilities management, operations, or QHSE administration.

• Strong IT proficiency, including Microsoft Office Suite (Word, Excel, Outlook, Teams) and database systems.
• Excellent organisational skills with strong attention to detail.
• Effective time management skills with the ability to prioritise workload.
• Clear written and verbal communication skills.
• Proactive, self‑motivated, adaptable and reliable approach to work.
• Strong team‑working skills.
• Good analytical and problem‑solving abilities.
• Understanding of health & safety regulations and best practices.
• Professional and approachable manner.
• Strong interpersonal skills.
• Ability to work independently and take initiative.
• Flexibility and adaptability in a fast‑paced environment.
• Commitment to maintaining high standards of safety and compliance.
• Collaboration:
  
  Work collaboratively with others across the organisation to achieve shared objectives.
• Communication:
  Convey information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listen actively to others.
• Initiating Action:
  Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Work Standards:
  Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self‑imposing standards of excellence rather than having standards imposed.
• Competitive salary range, based on experience and qualifications.
• 25 days of annual leave, plus 8 bank holidays.
• 12 weeks of fully paid sick leave.
• Auto‑enrolment…