Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

About the Role

Joining our team as an Administrator, you will provide day-to-day administrative support.

This will involve general administrative support, dealing with the customer face to face, on the telephone and via email. In addition, you will liaise with other Trescal branches & suppliers on work progress chasing.

The post holder will be required to perform many of the following tasks:

Answering telephone calls, directing calls to the relevant colleague, taking messages, relaying queries and logging information for technical support as required.

Receiving parcels, opening, checking against delivery notes, receipting in SimPRO and distributing to stores or the service area.

Dispatching parcels to customers and suppliers from packaging the parcel, raising delivery notes, arranging delivery via our courier’s portal, and liaising with customers and suppliers.

Raising purchase orders in SimPRO and XERO from Bills of Materials or as instructed, having checked existing stock levels, and liaison with suppliers.

Maintaining accurate records in SimPRO

Using SimPRO to manage work for the service team, and to issue quotations for service care plans, repairs/calibrations and accessories.

Inputting supplier invoices into SimPRO or XERO on date of receipt of invoice.

Using established Excel spreadsheets to record financial data.

Arranging vehicle servicing and repairs and maintaining vehicle records including mileage and the hire vehicles when required.

Participating in stock takes.

Creation of customer training certificates.

Health & Safety/Quality support with compliance.

• Previous experience working within a Customer Facing role
• Attention to detail and IT literate with knowledge of Windows-based software
• Excellent telephone manner and communication skills
• Proven organisational skills and ability to perform multiple tasks efficiently and in line with specific timelines.
• This is Part Time role (3 days in office).