Administrator - Industrial Services

Position: Administrator Support - Industrial Services
Location: Stokenchurch

Administrator Support – Industrial Services

Location:

Hybrid. Stokenchurch. One day per week in office

Salary: £26-£28k DOE

Contract:

Full-time, permanent

Hours:

37.5 hours

About the Role

We’re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team.

This is a key role at the heart of operations — supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service.

If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function.

What You’ll Be Doing

Billing & Invoicing

• Prepare and issue invoices accurately and on time
• Collate and process supplier and customer invoices
• Match invoices to purchase orders and contractual agreements
• Resolve any discrepancies in billing documentation

Purchase Orders

• Raise and manage purchase orders in line with business requirements
• Ensure alignment with agreed budgets and terms
• Maintain accurate records and supporting documentation

Data & Systems Management

• Accurately input and manage data across multiple internal systems
• Maintain clear, organised, and up-to-date records
• Ensure consistency and integrity of information across platforms

Operations Coordination

• Schedule and coordinate industrial services inspections
• Liaise with internal teams and external providers to ensure smooth delivery
• Support efficient planning and execution of operational activities
• Customer Liaison
• Act as a key point of contact for customer queries
• Provide support on bookings, invoicing, and service-related requests
• Build positive relationships and deliver a high standard of service

About You

You’re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work.

Essential Skills & Experience

• Previous experience in an administrative or support role
• Strong attention to detail, particularly in financial or data tasks
• Experience with invoicing, billing, and purchase order processes
• Comfortable working across multiple systems and databases
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a hybrid/remote environment

Desirable

• Experience with in industrial services, inspections, or a similar sector
• Familiarity with financial systems and processes

Key Attributes

• Proactive and self-motivated
• Highly organised with a structured approach
• Reliable and deadline-focused
• Professional and customer-oriented
• Strong attention to detail

What’s in It for You

• Hybrid working flexibility
• Opportunity to play a key role in a growing operational team
• Exposure to a global, well-established organisation
• Supportive and collaborative working environment

Additional Information:
All activities are carried out in line with company policies, including Health & Safety, data protection, and compliance standards.

No agencies please