Executive Assistant

KEY RESPONSIBILITIES

• Provide comprehensive executive support to the Managing Partners, including diary, travel and meeting management.
• Coordinate meetings, prepare agendas, reports, presentations and business documentation.
• Manage correspondence and act as a trusted point of contact on behalf of senior leadership.
• Oversee client onboarding processes, engagement documentation and compliance requirements including AML/KYC.
• Liaise with clients and colleagues to ensure onboarding and regulatory requirements are completed efficiently.
• Coordinate onboarding activities for new employees and consultants, including inductions and training.
• Support the day-to-day running of the office and liaise with suppliers, IT providers and external partners.
• Assist with operational projects, strategic initiatives and business planning activities.
• Support marketing initiatives, Linked In activity, client communications and website updates.
• Organise events, seminars and business development activities from planning through to follow-up.
• Assist with invoicing, billing, expense management and general finance administration.
• Identify opportunities to improve efficiency and support the continued growth of the firm.

REQUIREMENTS

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator.
• Experience supporting senior stakeholders within a Law Firm or professional services environment such as an Accounting Firm.
• Excellent communication, organisational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional, discreet and experienced handling confidential information.
• Strong Microsoft Office skills and confidence using new systems.
• Experience with Linked In and business social media platforms.
• Knowledge of AML/KYC, client onboarding or regulated environments is advantageous.

If you have not been contacted within five working days, unfortunately your application has not been shortlisted on this occasion.