Co-curricular Administrator (Dance

Position: Co-curricular Administrator (Dance)
Location: Brighton

Brighton College is seeking to appoint aCo-curricular Administrator (Dance) on a permanent basis. Main Purpose of the Role:
This role will provide day-to-day administrative support and assistance to facilitate the running of the Dance department. Co-curricular Administrator General Duties and Responsibilities Undertake administrative duties as directed by the Assistant Head (Co-Curriculum). Oversee aspects of administration in relation to the wider co-curriculum. Oversee all administration tasks in relation to trips and events including letters, transport, catering and permission forms of the parent portal.

Manage front of house and the ticketing for all dance productions using the Colleges online ticket platform. Assist the Director of Dance with administration for productions. Assist with the scheduling of future events for the dance and department, co-ordinating with the other co-curricular departments in the termly planning process. Assist with the management of the online co-curricular platform (SOCS) and the Parent Portal (MSP) including the termly scheduling and communication of various co-curricular events.

Assist the dance department with budget management and expense claims, liaising with accounts when required. Assist the Director of Dance with meeting coordination and minute taking when required. Work in conjunction with the Manager of Administration Team (Senior School) and other co-curricular administrators to help co-ordinate administrative assistance across the performing arts departments. Establish consistency of processes (e.g. payments and communication) for Performing Arts teams (Dance, Drama and Music), working together with other administrators in these teams.

Communicate professionally and effectively with College staff, parents and pupils in person, by telephone and via email, enacting and responding to all communications in a timely manner. Maintain professional and effective working relationships with College staff, particularly the Facilities, Maintenance, Security, Catering and Porterage teams. Work with the Director of Dance to effectively communicate Dance School information to parents, pupils and College staff to ensure the efficient and professional operation of dance lessons.

Work with the Director of Dance to design, enact and maintain Dance School registration, enrolment and billing processes. Work with the Director of Dance, key College staff and external providers to plan and manage Dance School Examination Sessions, Assessment Days, Parent Watching Days, in-house performances and the Annual Brighton College Dance Show. Assist the Director of Dance with other academic administrative tasks.

Assist the Visiting Dance Teachers with administrative support and termly correspondence and administration for exams. Liaising with HR to ensure that all necessary pre-employment checks are in place before external teachers begin work and that external teachers fulfil their safeguarding obligations, including annual completion of documentation and training. Ensure that external teachers fulfil their safeguarding obligations, including annual completion of documentation and training.

Provide up-to-date lists of external teachers and their start and leaving dates. Person Specifications The successful candidate will have experience in the following areas:
Excellent communication skills, both verbally and in writing. Excellent IT skills, including proficiency in the use of Microsoft Excel, Word and Outlook is essential. The candidate would be given ongoing training on the use of the Brighton College parent portal (the Colleges online system that allows parents to pay and book onto trips) amongst other tools such as SOCs (where the co-curriculum is managed) and iSAMs (the Colleges management information system).

An ability and desire to learn the functionality of these pieces of software is essential. Demonstrable administrative experience with strong attention to detail. Exceptional organisation skills, with the ability to effectively manage your own workload and work in a fast-paced environment. A friendly and personable manner, with the ability to build strong working…