Temporary Executive Support Administrator

Your new company

Are you an immediately available experienced Executive Support Administrator or senior administrator who thrives in a fast-paced environment? Do you enjoy managing competing priorities and ensuring senior leaders can focus on delivering business objectives? We are working with a long-standing client to find them an experienced Executive Support professional to provide complex diary management support to a senior leader within their busy and dynamic organisation.

This role is temporary to start in September.

This is an excellent opportunity for someone who is highly organised, proactive, and confident managing complex schedules and changing priorities. Key responsibilities include complex diary management, stakeholder coordination, meeting support, and administration.
Your new role

You will act as a trusted support partner to a senior leader, taking ownership of a demanding workload and ensuring the smooth day-to-day management of their commitments. Working at pace, you will proactively anticipate challenges whilst reacting quickly to changing priorities and urgent business needs.

Key responsibilities include:

• Complex diary management using Outlook and Microsoft Teams
• Managing competing priorities and coordinating meetings across multiple stakeholders
• Arranging and scheduling meetings, both internal and external
• Acting as a key point of contact on behalf of the senior leader
• Preparing documents, reports, presentations and meeting papers
• Supporting meetings, including agenda preparation
• Managing sensitive and confidential information with discretion
• Building effective relationships with colleagues and senior stakeholders

What you'll need to succeed

We're looking for someone who can confidently juggle multiple demands while maintaining exceptional attention to detail.
You'll have:

• Significant experience supporting senior leaders
• Exceptional diary management skills using Outlook and Teams
• Strong organisational and prioritisation skills
• The ability to remain calm and effective in a busy, changing environment
• Excellent written and verbal communication skills
• A proactive and forward-thinking approach
• Confidence dealing with senior stakeholders
• Strong Microsoft Office skills, particularly Outlook, Teams, Word and Power Point
• The ability to work independently whilst also being a collaborative team player

What you'll get in return

• 16.26+ per hour
• 35-hour working week
• Hybrid working with 1-3 days on site depending on business requirements
• Opportunity to work closely with senior leadership
• Varied, fast-paced and rewarding workload
• Immediate opportunity to make a real impact

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)