Document Specialist

Documentation Specialist

Location:

Swindon

Contract:

12-Month Assignment

Hours:

Full Time, 37.5 hours per week

Shift Pattern:
Monday to Friday, 08:30 - 16:40

Pay Rate: £14.50 - £16.41 per hour

Start Date:

ASAP

Workplace:
Onsite

We are seeking an experienced Documentation Specialist to join a busy Engineering Operations team within a highly regulated manufacturing environment. This is an excellent opportunity for a strong administrator with technical documentation experience to play a key role in ensuring engineering and maintenance documentation remains accurate, compliant, and audit-ready.

You will be responsible for supporting day-to-day operational activities while proactively driving improvements to documentation systems and processes. The role offers a varied workload, working closely with engineers, subject matter experts, suppliers, contractors, and internal stakeholders.

• Draft, format, edit, review, and update SOPs, work instructions, procedures, forms, and technical documents.
• Collaborate with engineering teams and subject matter experts to review and improve operational procedures.
• Coordinate document review and approval processes.
• Ensure documentation remains compliant with GMP, Good Documentation Practice (GDP), and internal procedures.
• Maintain accurate, controlled, and inspection‑ready records.
• Support maintenance documentation activities and equipment certification records.
• Facilitate extensions and replanning requests for scheduled maintenance tasks.

• Obtain quotations from suppliers and vendors.
• Raise and track purchase requisitions for goods and services.
• Support purchasing processes and maintain accurate records.

• Liaise with suppliers, contractors, and service providers.
• Coordinate contractor and vendor site visits.
• Arrange site‑specific training requirements.
• Track vendor activities and ensure reports, certificates, and related documentation are received and filed correctly.

• Administer maintenance records and tasks within the Computerised Maintenance Management System (CMMS).
• Support equipment certification documentation.
• Create and maintain maintenance procedures using vendor documentation and internal engineering expertise.
• Assist in the review and creation of equipment spare parts documentation.

We're looking for a highly organised professional who can manage multiple priorities while maintaining exceptional attention to detail.

• 5-7 years' experience in administration, technical documentation, engineering support, maintenance support, or a similar role.
• Strong technical writing and document control experience.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to work independently and manage competing priorities.

• Experience with in pharmaceutical, life sciences, manufacturing, engineering, or another regulated environment.
• Understanding of GMP and Good Documentation Practice (GDP).
• Experience working with document management systems and purchasing systems.
• Previous experience supporting engineering or maintenance teams.
• Experience using CMMS systems.

• High school diploma or equivalent.
• Further qualifications in Business Administration, Engineering Support, Technical Administration, or a related discipline would be advantageous.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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