Communications & Events Executive

Location: Longthorpe

Communications and Events Executive
Role Purpose
The Communications and Events Executive will provide administrative, event, communications and social impact support to the Colleague Engagement, Social Impact and Events team. The role is responsible for ensuring the smooth day-to-day running of team activities, maintaining accurate records and budgets, coordinating events and volunteering initiatives, managing communications channels and inboxes, and providing administrative support across engagement, communications and social impact programmes.

Key Responsibilities:

Providing essential support to all team members across the Engagement, Social Impact and Events team

· Provide day-to-day administrative support to the Engagement and Social Impact team - coordinate team meetings, planning sessions and regular team activities.

· Support in the organisation of leadership site visits, virtual Townhalls and stakeholder meetings.

· Support in the writing of colleague engagement and customer stories.

· Publish approved engagement content across internal communications channels including MSGr, TV screens and desktop wallpapers.

· Produce and distribute the monthly events email, SLT engagement Pack and Long Service Emails.

· Support drafting and posting of employer review platforms, including Glassdoor and Indeed.

· Support in the drafting and distribution of weekly, monthly and quarterly reports for leadership and board reporting.

· Assist with colleague engagement campaigns, competitions and manage the fulfilment of competition prizes, Helping Hands donations and other colleague initiatives such as Summer of Fun, Markerstudy FUNdraiser Week, Christmas Gift of Giving and Christmas Voucher fulfilment.

· Support event planning, logistics and administration including attendance at events where necessary including coordinating event invitations and attendee communications and arranging travel and accommodation for event participants and team members.

· Support colleague volunteering initiatives and related administration including ordering and distributing volunteering kits and supplies across office locations.

· Maintain and update the Group's volunteering activity log.

· Support the management of email distribution lists and headcount reports.

· Monitor shared inboxes (Communications, Social Impact and Events) and escalate actions to relevant team members.

· Support with processing team credit card expenses.

· Support in the process of setting up new suppliers, manging supplier invoices and ensure timely payment.

· Support in the coordination of contracts through legal review and approval processes

· Support tracking of budgets, payments and programme activity.
This is not an exhaustive list of responsibilities. From time to time the jobholder may be asked to carry out other/ad hoc activities of a similar level/nature as required.
Key Skills and Knowledge:
Essential Skills

· Work effectively and collaboratively as part of a team.

· Good organisational skills and the ability to manage multiple projects simultaneously.

· Positive and enthusiastic approach to all tasks and challenges

· Professional demeanour

· Resilience and composure under pressure.

· Eagerness to learn and engage in ongoing professional development.

· Excellent punctuality and strong record of attendance.

· Determination to succeed, even when faced with challenges.

· Educated to a good standard, demonstrating proficient in verbal and numerical skills.

· Good attention to detail.

· IT proficient.

· Full UK Driving licence and access to own vehicle.