Billing Assistant

Location: St James's

My client a boutique law firm are seeking a Billing Assistant to support our finance team on an initial six-month fixed term contract. This role is crucial for ensuring the accurate and timely preparation of client invoices and offers an excellent introduction to legal billing practices within a supportive environment. Day-to-day of the role:
Billing Preparation and Processing:
Prepare draft bills for fee earner review, ensuring alignment with client agreements and billing guidelines. Finalise and issue bills to client's post-approval, manage client-to-office transfers, and handle credit notes and adjustments. Disbursement Management:
Record, verify, and process disbursements with correct VAT treatment, and resolve any related queries. Client-specific Billing Requirements:
Prepare and submit invoices through client billing portals in required formats, ensuring compliance with specific billing arrangements. Billing Administration and Record Keeping:
Maintain accurate billing records and schedules within the practice management system and ensure clear audit trails by filing invoices and supporting documentation. System Maintenance and Data Quality:
Maintain accurate client and matter data, support system updates, and test new billing functionalities. Month-end and Reporting Support:
Assist with month-end billing runs and revenue reporting, and coordinate billing schedules to meet deadlines. Required Skills &

Qualifications:

Previous legal billing or accounts experience, ideally within a professional services or legal environment.

Minimum education:

GCSE level in English and Maths; A-Level or relevant qualifications are desirable. Understanding of time recording, billing principles, and VAT in the context of legal services. Proficiency in Microsoft Excel, Word, and Outlook; familiarity with e-billing systems and client portals. Excellent communication skills, strong numeracy, and a high attention to detail. Ability to prioritise multiple tasks, meet tight deadlines, and remain calm under pressure.

Personal Attributes:
Strong relationship-building skills, collaborative, and promotes firm values. Proactive, self-motivated, and adaptable with a solutions-focused mindset. Discreet and professional, able to handle sensitive information appropriately. The Opportunity for You:

This role offers a chance to develop further technical and sector-specific knowledge in legal billing practices within a dynamic and supportive environment. 9am-5.30pm working hours Please note the role is in 2 days in the office and 3 from home.