Receptionist & Support Services Administrator

Administration

Employee

Entry-level

£12.71 per hour

Receptionist & Support Services Administrator

Location:

Caldecott House, Smeeth, Ashford, Kent, TN25 6SP

Hours:

Monday to Friday, 8.30am to 5.00pm
Salary:£12.71 per hour Holiday:20 days per annum plus Bank Holidays Job share:

We are happy to consider applications from candidates interested in a job share
About The Caldecott Foundation At The Caldecott Foundation, everything we do centres around helping children and young people build a brighter future.
We are a leading provider of therapeutic care and education, supporting children and young people who have not had the best start in life through residential care, fostering and education. Our services are underpinned by the Caldecott Relational Model, which places nurturing and reparative relationships at the heart of our approach.
We are now looking for a friendly, organised and adaptable Receptionist & Support Services Administrator to join our team at Caldecott House in Smeeth.

You will be the first point of contact for visitors and callers to Caldecott House, helping us provide a welcoming, professional and friendly environment. However, this is much more than a traditional reception role. Our reception is not continuously busy, so an important part of the position is providing practical and administrative support across our Support Services teams. This could include helping colleagues in HR, Training, Finance and Fundraising, assisting with events, preparing meeting rooms and generally helping Caldecott House run smoothly.

No two days will necessarily look the same. We are looking for someone who enjoys variety, notices what needs doing and is happy to get stuck in and help.

• Welcoming visitors to Caldecott House and ensuring they are directed appropriately
• Answering incoming telephone calls and dealing with enquiries in a professional and friendly manner
• Managing general reception duties and incoming and outgoing post
• Providing general administrative support to our Support Services teams, including HR, Finance, Training and Fundraising
• Booking and preparing meeting and training rooms
• Ensuring rooms are clean, tidy and ready for colleagues, visitors and events
• Helping to organise internal meetings, training sessions and fundraising activities
• Ordering lunches, refreshments and other supplies when required
• Monitoring supplies such as refreshments, milk and catering items and replenishing these when needed
• Occasionally purchasing supplies locally when something is required at short notice
• Supporting our Fundraising team with general administration and fundraising activities
• Helping to prepare for our regular Friday BNI event, including setting up rooms and organising refreshments
• Clearing and cleaning meeting rooms following events
• Washing tablecloths and helping ensure equipment and facilities are ready for the next event
• Carrying out general administrative tasks such as photocopying, scanning, filing and preparing paperwork
• Providing practical assistance to colleagues across Caldecott House
• Undertaking other reasonable duties to support the effective running of Support Services

This role would suit someone who is naturally helpful, organised and practical. You don't necessarily need to have worked in an identical role before. What's important to us is that you have the right attitude and are comfortable moving between reception, administration and practical tasks during the working day.

• Have a warm, friendly and professional manner
• Are confident speaking to people both face-to-face and on the telephone
• Have good…