Conveyancing Assistant – Property Transaction Administration

Fresher Jobs Hub is seeking a detail-oriented, organised, and motivated Conveyancing Assistant – Property Transaction Administration to support property transaction processes and provide administrative assistance to conveyancing professionals. This role is suitable for candidates who are interested in property law, real estate administration, legal documentation, and customer service.

The successful candidate will assist with the preparation, organisation, processing, and maintenance of property transaction documents throughout the conveyancing process. Working alongside conveyancers, solicitors, estate agents, mortgage providers, buyers, sellers, and other relevant parties, the Conveyancing Assistant will help ensure that transactions progress efficiently and that records remain accurate and up to date.

This position offers an opportunity to develop practical knowledge of property transactions, legal administration, document management, and client communication. Candidates who demonstrate strong organisational skills, attention to detail, confidentiality, and a willingness to learn are encouraged to apply. Previous conveyancing experience may be advantageous, but candidates with transferable administrative skills and a genuine interest in property services are also welcome to apply.

• Property Transaction Administration:
  Provide day-to-day administrative support for residential property transactions, helping the conveyancing team manage cases from initial instruction through to completion.
• Document Preparation:
  Assist with preparing, formatting, checking, scanning, and organising property-related documents, forms, correspondence, and transaction records.
• Client Communication:
  Respond professionally to routine client enquiries by email and telephone, provide appropriate administrative updates, and direct complex legal questions to the responsible conveyancer or solicitor.
• Case File Management:
  Open, update, maintain, and organise electronic and physical case files, ensuring information is accurate, complete, and readily accessible.
• Transaction Progress Tracking:
  Monitor case progress, maintain task lists, update case management systems, and follow up on outstanding documentation or administrative actions.
• Liaison with Third Parties:
  Communicate with estate agents, mortgage lenders, surveyors, solicitors, and other authorised parties to obtain information and support the smooth progression of property transactions.
• Identity and Compliance Documentation:
  Assist with collecting and organising identification documents, client information, and other records required by the firms procedures, subject to appropriate supervision.
• Searches and Enquiries Administration:
  Help request, record, and track property searches, enquiries, and supporting documents where applicable to the transaction.
• Appointment Coordination:
  Arrange calls, meetings, appointments, and deadlines for the conveyancing team while maintaining an organised calendar.
• Completion Support:
  Assist with completion checklists, document collation, file updates, and post-completion administrative tasks under the direction of qualified professionals.
• Data Entry and Record Accuracy:
  Enter client details, property information, transaction milestones, and correspondence into relevant systems with a high degree of accuracy.
• Confidentiality and Data Protection:
  Handle personal, financial, and property information responsibly and follow applicable data protection requirements and internal confidentiality procedures.
• General Office Support:
  Assist with filing, printing, document dispatch, reporting, inbox management, and other administrative duties as required.
• Continuous Improvement:
  Identify opportunities to improve document organisation, workflow efficiency, and the accuracy of administrative processes.

• A high school qualification, diploma, bachelors degree, or equivalent educational background is preferred.
• An interest in property transactions, real estate, legal administration, or conveyancing services.
• Good written and verbal communication skills.
• Strong organisational and time-management abilities.
• Excellent attention to detail when reviewing documents and entering information.
• Basic computer literacy, including proficiency in email, word processing, spreadsheets, and online document management.
• Ability to manage multiple administrative tasks and prioritise work according to deadlines.
• A professional and courteous approach…