Operations Administrator

To provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.

• Prepare all delivery notes, equipment despatch notes and equipment returns notes.
• Book in all equipment rental returns on MS Navision.
• Type up In-House certification.
• Create DNV list and type up DNV certification.
• Create certification packs for sales orders.
• Update hose certification register.
• Scan, save and hyperlink certification to system and update expiry dates.
• Prepare Work Order job packs.
• Update personnel training and competency records.
• Notify 3rd party vendors of off hire dates and update MS Navision to suit.
• Update sales orders with off hire dates on MS Navision.
• Prepare Cargo Summary Tickets.
• Review and file completed Purchase Orders.
• General MS Navision data entry.
• Portal updates for dispatches / returns (Ariba / Wellsafe etc.).
• Send signed Equipment Returns Notes to customers.
• Complete Asset disposal process.
• Allocate equipment to sales orders in MS Navision.
• Answer the main phone line and transfer calls in a professional manner.
• General admin duties across all departments when required.

• Understanding of an office environment and admin background beneficial.
• Ability to operate all Microsoft products (Outlook, Word, Excel).
• Customer service skills Good telephone manner.
• National 5 Pass in English & Maths (or equivalent).
• Previous administrative experience preferred.
• Experience using MS Navision (desirable but not essential).
• Strong organisational skills.
• Ability to multi-task and work well under pressure.
• Good attention to detail.
• Ability to problem-solve.
• A team player, with a strong willingness and ability to learn.

Salary
- Competitive (DOE)

Full-time

Temp until March 2027 (chance of going perm)