Senior Administrator​/Office Manager

We have an exciting opportunity for an Senior Administrator/Office Manager to join our team within Vistry, at our North Midlands region in Wolverhampton. As our Senior Administrator/Office Manager, you will offer full diary, administrative and organisational support, together with office management duties and line management to reception team.

This role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge, ideally you will have experience gained from house building and/or residential construction.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• Competitive basic salary and annual bonus
• Up to 39 days annual leave plus bank holidays
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Christmas company shutdown
• Employee rewards portal with many more benefits...

• Behave in line with our company values – Integrity, Caring and Quality
• Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
• Diary Management for Senior Management
• Previous experience of full administration support
• Meeting bookings and minute taking
• Managing multiple inboxes
• Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
• Excellent Administration skills
• Excellent Knowledge and use of systems including of Microsoft Office, XL, Power point, MS Dynamics and Outlook.
• Excellent command of written English
• Ability to use discretion and integrity throughout their approach to work
• Excellent communication skills
• Organised with the ability to manage multiple tasks to tight deadlines
• Excellent stakeholder management skills

Desirable…

• Experience in marketing graphic design / using In Design

• Successfully co-ordinate and be responsible for the Managing Director’s time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc.
• Email management and prioritising communications, together with managing complaints and preparing formal letters where required.
• Full Administrative support; filtering, prioritizing, re-routing and responding to queries in a timely and professional manner, both verbally and in writing.
• Organise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities. Awareness of key stakeholders and prioritization of meetings.
• Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc.
• Respond to and resolve a wide range of queries from internal and external stakeholders.
• Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.
• Deal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.
• Point of contact within the Business Unit in respect of company vehicles and mobile phone management and general office management.
• Regularly pulling off data from internal systems to create useful analysis…