Purchase to Pay Assistant

Purchase to Pay Assistant

Finance

Location: Bailrigg, Lancaster, UK

Salary: £24,215 to £26,093 (Full time, indefinite)

Closing Date: Sunday 01 March 2026

Interview Date: Monday 09 March 2026

Reference: 0105-26

Please note: this job is only available to current employees of Lancaster University

Procurement at Lancaster has undergone significant transformation in recent years. The team continues to expand its reach and is forward‑thinking in its approach to managing the full range of Purchase to Pay and Source to Contract activity for the University's non‑pay expenditure of around £100m per year. The University has declared a Climate Emergency and set an ambitious target to be Carbon Net Zero by 2035.

The Procurement Team play a key role in the delivery of this target. The Higher Education (HE) sector purchases an unparalleled range of goods and services. The Procurement team at Lancaster works with world‑leading academics and colleagues from other Professional Services areas such as Facilities and Information Systems. A wide variety of categories are managed including Laboratory Supplies & Equipment, Travel, IT, Construction, Maintenance, and Business Support Services.

Procurement at Lancaster is a well‑established and mature function. We score highly on the sector‑wide best practice procurement indicators and set stretch goals to continuously improve. This is a large and ambitious team within a people‑focused organisation providing opportunities to progress and develop including supporting team members to achieve CIPS qualifications.

• Work closely with the operational procurement team to provide high‑level support to diverse academic and research departments.
• Undertake order processing activities: understand customer needs, process requisitions and expedite deliveries.
• Present information relating to the progress of work and maintain accurate records.
• Work with other colleagues in the travel and accounts payable team, providing assistance during busy periods for any of the three areas of the purchase to pay function.

• Excellent communication and interpersonal skills.
• Effective numeracy, literacy and word‑processing skills.
• Team player, able to work collaboratively in a hybrid working environment.
• Will be trained in procurement; will learn to provide procurement advice in accordance with the University's Financial Regulations and Procurement Procedures.

We operate hybrid working and this role can be effectively delivered from home with a minimum of 3 days a week in the office. Requests for part‑time working will be considered.

For further information or an informal chat please contact Michael Hayes, Procurement Manager: