Project Manager, Event Management & Planning

Xquisite Productions | Merstham, Surrey | Full-time

About Xquisite Productions

Xquisite Productions is a leading event production and creative brand experience company, delivering unforgettable live events, immersive experiences, product launches, exhibition stands, retail displays, and brand activations across the UK and beyond.

From our 35,000 sq ft state-of-the-art premises in Surrey, we create bold, high-end environments and experiences with in-house design, technical expertise, and fabrication, enabling complete control over quality, schedule and delivery.

We’re looking for a Project Manager to join our team and help deliver world-class projects.

The Role

Our in-house Project Management team are experts in technical event production and act as the key link between our clients, creative team, and workshop. You’ll be the first point of contact and the “eyes and ears” on projects — ensuring everything stays on track from initial briefing through to completion.

This is a role for someone who can combine structure, communication and production confidence — managing timelines, budgets and people while supporting outstanding creative delivery.

Key Responsibilities

• Manage projects from concept to completion, ensuring smooth delivery and exceptional quality
• Act as primary client contact: communicate plans, provide regular updates, and manage expectations
• Build and manage project schedules, production plans and live/event delivery timelines
• Coordinate internal teams (design, workshop/fabrication, operations) and external suppliers/freelancers
• Manage budgets, purchase orders and cost tracking; ensure projects deliver on time and in budget
• Identify risks early, solve problems before they happen, and escalate when needed
• Support production build, transport, installation and on-site delivery for live events
• Keep documentation accurate: briefs, plans, approvals, running orders, post-project reporting

What We’re Looking For

Essential

• Proven experience in project management within events, experiential, production, creative, or agency environments
• Strong understanding of the production lifecycle — from planning and build through to installation and live days
• Confident managing budgets, suppliers, and multiple project schedules
• Excellent communication skills (client-facing and internal), with a calm, solution-focused mindset
• Highly organised, detail-driven, and able to manage multiple priorities in a fast-paced environment

Desirable

• Technical event production knowledge (AV, staging, builds, logistics, live event management)
• Experience with immersive environments, exhibitions, roadshows, retail builds or product launches

Why Join Xquisite

• Work on high-impact events and experiences for major brands
• Be part of a team of strategists, creatives, and makers delivering ambitious work
• A collaborative environment with full in-house production, giving you control, clarity and quality
• A unique creative working environment at our Surrey HQ — “a brand experience in itself”

Location

Xquisite Productions is based at 1 Wells Place, Merstham, Surrey RH1 3LG
, just 27 minutes from London Bridge and 10 minutes from the M25.

How to Apply

Send your CV and a short note on why you’re a great fit to: