Administration Assistant

This is an exciting opportunity to join the Ceredigion Community Outpatient Team. Applications are invited from motivated and enthusiastic individuals for the post of a part time Administration Assistant based  are becoming more community focused providing services across the County of Ceredigion. The ability to travel to community sites in a timely manner is essential.

The post holder will provide a range of administrative duties, which will include undertaking typing duties, using word processing i.e. letters and general typing, to include filing of clinical and non-clinical correspondence. Duties will also include scanning, photocopying and ordering office supplies. The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required and booking and completing of clinics.

There will also be some telephone services to the patients.

The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.

The ability to speak Welsh is desirable for this post;
English and/or Welsh speakers are equally welcome to apply.

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary, community, in‑hospital, mental health and learning disabilities services. We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

• Four main hospitals:
  Bronglais Hospital in Aberystwyth;
  Glangwili Hospital in Carmarthen;
  Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals:
  Amman Valley and Llandovery hospitals in Carmarthenshire;
  Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres:
  Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 25/03/2026.