Lead Medical Secretary

The Role

Supervise an administrative team of secretaries and administrative clerks and to provide a comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Ensure the work of the administrative team is carried out in accordance with NHS Lanarkshire’s standard operating procedures.

Provide comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Work in accordance with standard operating procedures.

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

• SVQ level 3 qualification (or equivalent experience) plus at least 2 years experience as a medical secretary
• Comprehensive knowledge and understanding of medical terminology
• Evidence of effective team working and dealing with change
• Evidence of good communication skills with patients, clinicians and colleagues.
• Advanced audio typing skills
• Evidence of strong competence with relevant IT systems
• Excellent organisational skills
• Proven ability to work under pressure

• Possess or be working towards ECDL or equivalent
  
  Possess or be working towards ECDL or equivalent
• Secretarial experience in an equivalent position.
• Supervisory / mentorship experience in an equivalent position
• Knowledge of Microsoft Office Packages and Database Systems
• Knowledge & understanding of CTO processes and Mental Health Act
• Proficient IT skills which include a full working knowledge of Microsoft office packages.
• Ability to prioritise workload and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Accurate keyboard skills

• Fixed Term or Secondment for 12 months
• Full time
• 37hours

Please note this is a fixed term post for 12 months . Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

This role will be based in Neurodevelopmental Services within Newmains Health Centre

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

If you’re looking to find out more, then we would love to hear from you!

Please contact Maureen Inglis, Operational Service Manager on

For enquiries regarding the application form or recruitment process, please contact Heather Lamont,

Recruitment Administrator on heather.la

(Please remember to include the job title and reference number in your email)

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal…