Facilities Manager

Location:
Central London
Salary: £55,000
Contract:
Permanent, Full Time

We re looking for an experienced Facilities Manager to oversee a portfolio of high-quality commercial office buildings across Central London.

This is a varied, hands-on management role with responsibility for maintaining excellent standards across building services, maintenance, health and safety, security, cleaning and overall presentation.

You ll act as a key point of contact for occupiers, contractors and internal property teams, ensuring planned and reactive works are delivered safely, efficiently and with minimal disruption.

• Maintain buildings to an excellent standard, ensuring they remain safe, secure, compliant and attractive to occupiers.

• Coordinate planned and reactive maintenance across building fabric, M&E and associated services.

• Conduct regular building and works inspections, identifying defects, risks and snagging items.

• Follow outstanding issues through to resolution within agreed timescales.

• Coordinate minor decoration, refurbishment and fit-out projects.

• Support larger property projects and tenant-requested works.

• Identify opportunities to improve building performance, service quality and efficiency.

• Coordinate essential services including maintenance, cleaning, security, waste and recycling.

• Act as a key point of contact for occupiers regarding building services and facilities matters.

• Ensure enquiries and maintenance requests are acknowledged and resolved promptly.

• Build positive and professional relationships with occupiers.

• Provide clear communication regarding works, access requirements and service interruptions.

• Work with the wider property team to deliver consistently high standards of customer care.

• Build effective relationships with contractors and service providers.

• Review risk assessments and method statements before works begin.

• Issue permits to work and conduct contractor inductions.

• Monitor contractor performance, quality, cost and delivery.

• Ensure appropriate health and safety controls are followed across all works.

• Coordinate fire-safety activity, testing, drills and required remedial actions.

• Maintain awareness of asbestos, Legionella and other building-related risks.

• Ensure risks are recorded, assigned and closed through the company s health and safety management system.

• Maintain accurate site records, including:

  • Operations and maintenance manuals

  • Health and safety files

  • Asset registers

  • PPM calendars

  • Logbooks

  • Fire-safety records

  • Drawings and schematics

  • Statutory certification

• Maintain a clear audit trail for planned and reactive maintenance tasks.

• Ensure internal facilities and compliance systems remain accurate and up to date.

• Support the preparation and management of service-charge and facilities budgets.

• Monitor facilities and building-management expenditure across the portfolio.

• Raise purchase orders and approve invoices within agreed authority levels.

• Procure services and works in line with company procedures.

• Identify cost-saving opportunities without compromising quality or compliance.

• Support forecasting and budget reporting for FM-related costs.

• Work closely with the senior property and operations team.

• Coordinate tasks with workplace and building-based colleagues.

• Provide guidance and support to ensure consistent standards across the portfolio.

• Deputise for senior colleagues when required.

You ll be an experienced Facilities Manager with a strong understanding of commercial buildings, building services and occupier care.

You ll ideally have:

• Relevant facilities or commercial property management experience.

• Experience overseeing multiple commercial buildings or a property portfolio.

• Strong knowledge of planned and reactive maintenance.

• A good understanding of building engineering and M&E systems.

• Experience managing hard and soft FM services.

• Knowledge of health and safety legislation and building compliance.

• Experience reviewing RAMS and issuing permits to work.

• Confidence managing contractors and…