Office Specialist , Health Services; Umatilla Temp

Join to apply for the Office Specialist 2, Health Services (Umatilla) Temp Opportunity role at Oregon Department of Corrections.

4 days ago – Be among the first 25 applicants.

• Initial Posting Date: 12/04/2025
• Final date to receive applications: 12/14/2025
• Agency:
  Department of Corrections
• Salary Range (Employee): $4,067 – $5,349
• Position Type:
  Employee
• Position Title:
  
  Office Specialist 2, Health Services (Umatilla) Temp Opportunity

We’re seeking dedicated professionals to provide on-site care in our correctional facility medical units. Enjoy flexible scheduling, a manageable patient load, and the opportunity to truly follow the course of treatment without the pressures of billing or insurance. This is a rewarding role for those who value continuity of care, professional autonomy, and making a real difference.

This position is a temporary appointment anticipated to last 6 months, though may be extended or decreased due to business need.

As an Office Specialist 2 in Health Services, you will be supporting your Health Services Administrative Team as well as the Health Services support staff and healthcare team. You will be providing customer service and responsible for a variety of administrative duties including typing, data entry, filing, answering telephone calls, scheduling appointments, ordering office supplies, organizing and maintaining Medical Records of adults in custody (AICs) charts, and ensuring accuracy of documents.

You may be responsible for orthotics, optical, and durable medical equipment repair programs. You will be responsible for issuing medical supplies to AICs on a weekly and monthly basis, generating reports, memos, correspondence, letters and forms both confidential and non‑confidential. You will train new clerical staff on procedures and explain the use of various computer programs. You may assist in maintaining your supervisor’s calendar by scheduling appointments, meetings and conferences, making travel arrangements, and notifying organizations.

You will ensure medical files are pulled, prepped and available for medical staff during scheduled appointments. You will schedule, reschedule, confirm and run callouts as directed. You will also assist with workload issues during absences of other Health Services clerical staff.

This position is represented by the American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

• Provide customer service and support to the Health Services Administrative Team.
• Perform administrative duties: typing, data entry, filing, answering telephone calls, scheduling appointments.
• Order office supplies and maintain inventory of medical supplies.
• Organize and maintain Medical Records charts of adults in custody (AICs).
• Generate reports, memos, correspondence and various forms.
• Train new clerical staff on procedures and computer programs.
• Assist in maintaining supervisor’s calendar and arranging travel.
• Prep and deliver medical files for staff during scheduled appointments.
• Schedule, reschedule, confirm and run callouts as directed.
• Assist with workload issues during absences of other staff.

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR an associate degree in any field.
• OR an equivalent combination of education and experience.

• ICD 10 medical coding
• Procedure codes
• Medical Terminology
• Appointment scheduling
• Strong customer service
• Working with HIPAA guidelines
• Pulling and filing medical charts
• Interpreting and applying rules, statutes, procedures, guidelines, and policies
• Managing calendars and scheduling meetings
• Ordering office supplies
• Working with Microsoft Excel
• Creating and maintaining a database
• Ability to work with angry, hostile and frustrated individuals
• Ability to work with adults in custody
• A minimum of two years of experience working in a medical healthcare setting
• Verbal and written communication skills
• Managing and working with confidential information…