Commercial Administrator

Key Responsibilities

• Prepare all customer invoices in accordance with the approved Schedule of Charges
• Liaise with Operations to obtain and verify invoicing inputs and operational data
• Prepare and issue credit notes where required
• Ensure accurate and timely distribution of invoices to customers
• Prepare monthly stock schedules for invoicing purposes
• Compile monthly invoicing schedules
• Capture throughput data and prepare corresponding throughput reports for billing
• Prepare monthly revenue reports for management review
• Profit and Loss statement analysis
• Assist the Commercial Accountant with quarterly and annual financial and operational reporting requirements
• Assist in maintaining an up-to-date contract register
• Capture new rates, tariffs, and effective dates into SAP
• Audit customer invoices on a quarterly basis
• Ensure commercial data accuracy and consistency across systems
• Assist with Commercial department budgeting
• Provide ad hoc reporting and administrative support
• Place and expedite purchase orders and ensure timely delivery of all goods and services
• Identify Cost saving and cost avoidance opportunities
• Support with procurement policy & process development & reviews