Accounts Payable Clerk

Job Title

Accounts Payable Clerk

3 Months (Possible extension)

Union City CA 94587

Monday through Friday

8:00am to 5:00pm / 1 hr for lunch

Scanning Invoices

AP Coding

Processing Vendor Invoices in SAP

Pulling Concur back up for SAP Indexing

AP Experience, SAP experience, MS Excel and Word, 10 Key and experience with large workloads

Interviews will be in person

Completes vendor or payments by verifying entries and comparing system reports to balances, analyzing invoice / expense reports.

recording entries; monitoring discount opportunities; scheduling and preparing checks;

resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses. Duties and

Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three-way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner

Prepare billing information and verify any changes to support accurate and efficient billing process and financial close

Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts

Input and process transactions into electronic accounts receivable and billing systems.

Answer trade billing questions and troubleshoot billing issues and inquiries?

Verify and process personnel expense reports? Log check batches and supervise computerize check runs

Paying bills and invoices in accordance with established methods and procedures?

Maintaining accurate records of all Accounts Payable transactions?

Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts

Following proper procedures and taking direction from senior staff; developing technical skills

Disburse payment to suppliers, vendors, and employees? Perform timely account reconciliation by verifying entries and compare to balances

Confirm that the appropriate general ledger codes have been entered on each trade invoice

File all trade invoices each day in the appropriate files after they have been vouchered

contact suppliers or divisions for appropriate documentation to process invoices

Verify trade invoices by reconciling monthly statements and related transactions

Ensure correct approval, sorting, coding, and matching of invoices / receipts

Ensure all legal and business licenses are renewed in accordance with state and federal laws annually

Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments

Perform other job-related duties as assigned

• High school diploma or equivalency plus 1 year of experience
• Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
• proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas Preferred Qualifications
• Working knowledge of SAP software financial modules? Excellent accuracy and attention to detail skills to process large numbers of invoices
• Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus
• Strong communication skills written, verbal, persuasion, motivation, facilitation of strong working relationships
• Knowledge of other MS Office Suite and / or software applications related to job functions
• Excellent interpersonal, customer service, analytical / problem solving, problem management, presentation development, presentation, and communications skills

• Physical demands with activity or condition for a considerable amount of time may include sitting and typing / keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine
• Physical demands with activity or condition may include walking, bending, reaching, standing, squatting, and stooping? May require occasional lifting / lowering, pushing, carrying, or pulling up to 20lbs