Executive Assistant Union , CA | Robert Half

Executive Assistant

We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly.

Responsibilities:

• Manage complex executive calendars, scheduling meetings and coordinating priorities.
• Coordinate internal and external meetings, committee meetings, and leadership conferences.
• Prepare agendas, meeting materials, presentations, and follow-up documentation.
• Screen and manage communications on behalf of leadership.
• Handle confidential and sensitive information with discretion and professionalism.
• Prepare and process expense reports and administrative documentation.
• Assist with website redesign initiatives and coordinate with external web partners.
• Support brand and communications activities by preparing presentations, reports, and written materials.
• Maintain records, files, and organizational documentation.
• Provide administrative support for special projects and organizational initiatives as assigned.