Senior Police Records Technician; Promotional

The current vacancy is for Senior Police Records Technician in the Police Department.
This promotional recruitment is open to current regular City of Santa Cruz employees in the classified service.
The eligibility list established from this promotional recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director.

Under general supervision, performs responsible clerical work primarily involving police records and report preparation and maintenance and related clerical work, acts as lead worker and performs the more technical work as required.

#26-042

The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

• On Thursday, 01/22/2026, the recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:
  Application - online application preferred; paper application accepted. Resumes are not accepted in lieu of filling out application form completely.
• Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.
• Week of 01/26/2026:
  Applications will be competitively screened based on the minimum qualifications for this position.
• Week of 02/09 and/or 02/16/26:
  Candidates will be notified of their status in the recruitment and interviews will be tentatively scheduled.

(May include, but are not limited to, those duties listed below.)

• Maintains a variety of numerical and alphabetical records pertaining to related police activities such as arrests, traffic citations, accident reports, warrants for arrest, alarm registrations, trespass authorization letters, bicycle licenses, field interviews, and detention reports.
• Acts as lead worker to assigned staff; assists in, conducts and coordinates personnel training.
• Performs the more technical tasks of day-to-day work assignments, day-to-day reference and assistance to Police Records Technicians, assists Records Supervisor and Records Manager in the preparation of responses for information pursuant to the California Public Records Act, assists the Records Supervisor and Records Manager in the preparation of mandated monthly Uniform Crime Reports.
• Provides input to Records Supervisor and Records Manager with performance evaluation of workers and trainees.
• Prepares billing information for alarm registration and false alarm activations.
• Prepares billing information for individuals arrested for driving under the influence (DUI).
• Prepares and provides required documentation needed by the District Attorney in preparation for arraignment and prosecution of arrestees.
• Performs various entry and maintenance transactions involving stolen vehicles, missing persons, restraining orders, stolen property, etc., within state and national law enforcement telecommunication system databases (CLETS/NLETS).
• Processes crime, accident and incident reports, including quality control review and distribution.
• Processes court orders for sealing and destruction of records.
• Processes record requests for insurance companies, criminal justice agencies and the public.
• Processes documents related to registration of sex, arson and narcotic offenders.
• Types police related reports and correspondence as assigned. Sends and receives messaging through the California Law Enforcement Telecommunications System (CLETS).
• Prepares and maintains records of messaging communications and refers pertinent information to the proper police authorities for further consideration and/or necessary action.
• Responds to personal or telephone inquiries from the general public, other law enforcement agencies and representatives of the judicial process regarding information on file with the police department.
• Operates office equipment such as a computer, copier, cash…