Payroll Administrator

Job Title

Payroll Administrator

Part‑time – starts 24 hours per week; transition to full‑time in ~6 months.

Founder / Director

Processes and prepares semi‑monthly payroll and commission checks, payroll‑related reporting (benefits, garnishment, and employee verification), and other payroll information requests.

• Comply with regulatory standards, policies, and procedures for payroll.
• Maintain up‑to‑date knowledge of the payroll processing system and related wage and tax laws.
• Interface with HR on new hires and employee benefit deductions.
• Assist with bi‑monthly payroll processing.
• Create, run, and edit internal management reports using Excel and Quick Books.
• Distribute payroll‑related reports to the appropriate parties.
• Ensure correct employee contributions for medical, dental, 401(k) and other benefits.
• Verify time‑card completion, securing all approval signatures and resolving discrepancies.
• Enter time and attendance data into the payroll system.
• Review entered hours for discrepancies or errors.
• Process employee garnishments (wage garnishments, child support, levies).
• Disburse final paychecks and ensure compliance with federal and state laws.
• Investigate and resolve payroll inquiries.
• Maintain accurate payroll records and assist with internal/external audits.
• Process staff termination or resignation payroll, including final checks.
• Provide excellent service to employees as the first point of contact for payroll issues.
• Maintain the integrity and confidentiality of the payroll system.

• Bachelor’s degree in accounting or finance (preferred).
• 3–5 years of payroll processing experience.
• Excellent verbal and written communication skills.
• Ability to handle confidential employee information responsibly.
• Strong customer‑service orientation.
• Organizational, problem‑solving, and analytical skills; able to multitask and manage competing demands.
• Independent worker who can also collaborate within a team.
• Attention to detail and sound judgment for timely decision‑making.
• Project management skills for planning, organizing, and executing assignments.
• Adaptability to constantly changing priorities with enthusiasm.
• Proficiency with Quick Books, ADP Workforce Now, payroll reconciliation, and MS Office (Word, Excel, PowerPoint, Outlook).
• Fluency in the primary workplace language; bilingual skills are a plus.

• Perform repetitive motion activities.
• Sit for extended periods.
• Lift up to 25 pounds.

• Moderately loud work setting.

Seniority level:
Mid‑Senior level

Employment type:

Part‑time
Job function:
Human Resources
Industries:
Medical Practices