Field Accounting Manager Payroll​/Field Accounting

No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! We're here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle.

It's no wonder we're the #1 maintenance services provider in the United States. Come join in on our purpose - We put people to work, we protect American freedoms, and we help our customer's power and improve the world!

We're looking for a Field Accounting Manager 3 to join our Day & Zimmermann Projects teams on site in Union Springs, AL.

The anticipated project duration is 2 years.

A Field Accounting Manager III for DZMC is responsible for various field-based transactional accounting functions including onboarding, timekeeping, payroll processing support, billing, and accounts receivable resolution, along with other associated internal and customer reporting and office administration activities. Additional duties include union payroll / fringe benefit support.

• Use SAP, Microsoft Office, and internal corporate applications such as Connex, eOnboarding, Temp Help, Gatelog app, and others as required. Duties include advanced computer skills and problem solving. Advanced skills in Excel may be required, including tables, pivot tables, sorts, and presentation of data
• Coordinate time entry including balancing and reconciliation of daily or weekly time sheets to accountability program and SAP calculations and processing. Duties include collecting time submitted for employees and reviewing for accuracy and approval. Responsible for accuracy and balancing of time entry input. Where applicable, validate data against client database. Support accountability process through operations of Gatelog app or administration of manual accountability process.?
  
  Responsible for submission of payroll to Corporate. Print, verify and distribute all payroll checks. Support and review per diem documentation and compliance as required
• Perform and coordinate employee setup and terminations, onboarding and support functions, including all hiring information, W4's, and direct deposits for craft and temporary staff employees. Maintain and update union rates, and process on demand layoff checks. Responsible for accurate daily and periodic reporting, including but not limited to force reports, labor hours reports, attendance reporting. Responsible for processing I9s for E-Verify and other compliance reporting
• Responsible for client invoicing. Prepare client invoice and review final billing for accuracy and process corrections as needed. Manage and update billing rates, ensuring accuracy and approvals are in place. Monitor and process unbilled inventory in SAP. Submit finalized billing to BSO billing department, and generate finalized invoices in SAP or other reporting tools, as required. Submit invoices to customer, including all required backup and authorizations.
  
  Use of customer VMS for submission as required. Responsible for accounts receivable compliance including monitoring, statusing, and working with client representatives to resolve open items, and escalating unresolved issues to leadership as needed
• Establish and maintain site specific procedures related to these functions. Interface with Corporate Accounting to ensure control and integrity of transactional field accounting and administrative processes. Continuously work with operations leaders to ensure contractual compliances to terms and conditions. Oversee Time Keepers with various day-to-day responsibilities, if appropriate. Ensure project files are maintained according to client and D&Z retention control and audit procedures.
  
  Assist in client, company, and other outside audits as needed. Other duties as assigned by Director, Field Accounting services

• Ability to develop and maintain productive relationships with clients and employees. Effective verbal and written communication skills
• Awareness of general accounting functions. Ability to apply concrete financial analysis concepts beyond simple adherence to detailed procedures and instructions, recommending solutions to unique issues
• Awareness of transactional accounting and cost control principles. Overall understanding of payroll, billing, contract set-up…