Administrative Assistant - Clerk's Office

Employment Opportunities

The City of Amesbury is an Equal Opportunity Employer. The City of Amesbury does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, age, genetic information, national origin, ancestry, disability, veteran status or membership in the armed services, marital status or any other protected category under federal or state law.

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The City of Amesbury (estimated population 18,000), a dynamic Merrimack Valley community rich in tradition with a vibrant and expanding economic base, is seeking a strong candidate to serve as the City’s Administrative Assistant for the Clerk’s Office. The role assists with the administrative and technical support of the combined offices of City Clerk, Board of Registrars, Elections and City Council.

Full Time

Non-Exempt

The City’s Administrative Assistant for the Clerk’s Office assists with the administrative and technical support of the combined offices of City Clerk, Board of Registrars, Elections and City Council.

Duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, relates, or is a logical assignment to the position.

• Provides quality customer services to the public in person and by telephone, by answering questions relating to department functions.
• Prepares, issues, and receives payment for a variety of licenses, certificates, and permits including Entertainment Licenses, Common Victualer Licenses, General Business licenses, Automatic Amusement Devices, Inn Holders, storage of gasoline and other flammable and explosives, Dog Licenses, Raffle & Bazaar Licenses, and various regulatory licenses as assigned, in accordance with applicable City Ordinances and State laws.
• Prepares, receives, records, maintains, and updates records and lists, including voting lists, census, and vital statistics (birth, marriage, and deaths) working with the State Registry system (VIPS) Vital Information Partnership Service and report monthly statistics to the state. File amendments to birth, marriage and death certificates as required.
• Compiles and prepares annual street listing, requiring data entry and verification; verifies signatures of registered voters on nomination papers from the state computer system.
• Assists the City Clerk in preparing for Federal, State, and Local elections including maintaining and updating census data, daily management of the voter list and associated interactions with the State Voter Registrations Information System and maintaining absentee balloting lists for all elections including certifying voter status and issuing absentee ballots.
• Assists the City Clerk in preparing for and attending City Council meetings.
• Maintains Open Meeting Law requirements that include posting agendas, updating the meeting calendars, posting information of the City website, and filing minutes.
• Answers and compiles public records requests.
• Reviews and distributes incoming mail, answers, and transfers phone calls, takes messages for department staff.
• Performs similar or related duties as required, or as situation dictates.

High school graduation including, or supplemented by, courses in office procedures and administrative skills; one to three years direct Clerk experience and experience with computers, including proficiency in MS Office and bookkeeping; or an equivalent combination of education and experience.

• Ability…