Collections Specialist

Our client is a mid‑sized law firm with offices around the tri‑state and Florida. They have an immediate need for a Collections Specialist, reporting into the Director of Finance. This position is hybrid (after an initial period of in‑office training for approximately 4 weeks), located in their Long Island, NY office.

• Meet with and assist Billing Attorneys with collection efforts
• Contact clients for payment when directed by Billing Attorneys
• Review aged accounts receivable for invoices requiring follow up
• Follow up with Billing Attorneys on aged invoices and offer collection assistance
• Send payment reminders along with invoice copies
• Prepare and send collection letters when Billing Attorney agrees
• Perform accounts receivable write offs when applicable and approved
• Review e‑billing web sites for invoice status and implement procedures for timely identification of e‑billing rejections
• Analyze invoice deductions to inform/implement procedures to minimize in the future
• Maintain spreadsheets for Billing Attorneys of aged items/appealed items and deadlines
• Work closely with Partners, Chief Operating Officer, Collections Manager, Billing Department and Accounting Department
• Ad hoc requests and special projects

• 4 year college degree
• 3+ years of collections experience
• Law firm or professional service experience a plus
• Experience with Aderant and e-billing websites a plus
• Proficient in Microsoft Excel and Word

• Strong work ethic, self‑starter
• Comfortable with technology and learning system functionality
• Customer service oriented
• Excellent interpersonal skills
• Quick learner
• Ability to multi‑task and prioritize
• Strong communication and organizational skills

The annualized salary range for this position is $70,000 to $85,000. Actual pay will be adjusted based on experience and other job‑related factors permitted by law. Salary is accompanied by a comprehensive benefits plan.