Administrative Assistant- College of Engineering

Overview

The College of Engineering Dean's Office is seeking motivated and dedicated administrative support professionals to join our collaborative team. These positions are integral to ensuring the efficient and effective operations of the Dean's Office and will provide comprehensive support to a variety of areas, including the Dean, the Associate Dean for Faculty, the Associate Dean for Equity and Inclusion, and the Leonhard Center for Enhancement of Engineering Education.

• Administrative Coordination
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  Support critical functions such as organizing and coordinating meetings, workshops, and events, including scheduling, preparing materials, managing logistics and providing backup support to scholarship administration, promotion and tenure documentation, and other program support processes.
• Assist with budget planning for programs and monitor budget expenditures.
• Communication and Document Management
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  Serve as a point of contact and resource for faculty, staff, students, and external partners, maintaining clear and professional communication. Draft, edit, and manage correspondence, reports, and other documents with attention to accuracy and confidentiality.
• Task Prioritization
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  Balance workload among team members, providing backup support when necessary to maintain seamless operations.
• Assist in developing and refining office processes and procedures to enhance efficiency.

• Strong organizational and time management abilities.
• Proficiency in office technology and software (e.g., Microsoft Office Suite).
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and professionalism when handling sensitive information.

Become a valued member of our team of administrative professionals who excel in collaborative environments, are enthusiastic about supporting a variety of projects and initiatives, and are committed to fostering the success of our engineering faculty, students, and programs. We offer a supportive, mission-driven culture that emphasizes teamwork, professional development, and contributions that enhance the academic and operational excellence of the College.

This position requires a High School Diploma/GED or Vocational Training/Degree and 2+ years of relevant experience, or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.