Administrative Support Manager

Overview

Administrative Support Manager — The Department of Recreation, Park, and Tourism Management in the College of Health and Human Development at Penn State is seeking an Administrative Support Manager. Reporting to the Department Head, the final candidate will oversee day-to-day office administration, including the management of other full-time staff.

• Hire, supervise, train, and evaluate support staff.
• Oversee promotion and tenure dossier preparation, sabbatical leave requests, and peer teaching review process.
• Oversee operational and administrative processes and monitor deadlines.
• Handle confidential materials related to salaries, recruitment of faculty, budgets, foreign national paperwork (i.e., visas), etc.
• Oversee proper budget expenditures, including restricted and general funds. Prepare the department s annual operating budget for submission to the Dean and Financial Officer.
• Approve financial documents, recommend funding plans, and provide post-grant management oversight.
• Liaison with college HR to manage all aspects of job searches for faculty, staff, and research personnel.
• Proxy for the department head on a variety of budgetary and personnel forms/documents. Gather data and provide information on various annual reports.

Requires an Associate s Degree or higher and eight years of relevant experience or an equivalent combination of education and experience. Additionally, a minimum of three years of supervisory experience is required.

The successful candidate should have excellent communication skills (both written and oral), organizational and problem-solving skills, the ability to act independently and as a member of a management team, and the ability to handle sensitive and confidential material. Proficiency in Microsoft Office programs, such as Word, Excel, and PowerPoint, as well as Adobe, is required. Experience with Penn State s financial, student, and human resources systems is desired.

For full consideration, applicants must include a cover letter and resume with their application.

The Pennsylvania State University is committed to advancing diversity, equity, and inclusion in all forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

In HHD, enriching the lives of others is our mission. We invite you to come grow with us.

Apply online at the posting for the Administrative Support Manager role.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For safety information, see the Annual Security Report published by the university.