Pre-Award Coordinator, College of Earth and Mineral Sciences

Overview

Pre-Award Coordinator, College of Earth and Mineral Sciences. Penn State s College of Earth and Mineral Sciences (EMS) seeks five highly motivated and experienced professionals to serve as Pre-Award Coordinators in the Office of the Associate Dean for Graduate Education and Research. The EMS Research Office provides proposal preparation support and grant administration services for a $70 million per year college research enterprise.

College-level research administrators are a vital part of Penn State s vibrant research community which boasts annual research expenditures exceeding $1.2 billion and ranks among the top 30 public research universities in the nation. The successful candidates will join a highly respected team of pre-award and post-award professionals in a high-volume, fast-paced, innovative, and service-first environment.

• Prepare proposal budgets and non-technical components of grant applications
• Review solicitation requirements and provide guidance to faculty to ensure compliant submissions
• Generate grant application packages on a variety of government websites (i.e. Research.gov, Grants.gov)
• Maintain cognizance of University research administration policies and guidelines, and provide guidance to faculty and staff on appropriate procedures and required approvals
• Coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the proposal process

The EMS Research Office is supportive of flexible work arrangements aligned with the ability to meet the needs of the unit and the essential duties of the position. The location of these positions is flexible and can be performed remotely within the United States. Standard working hours are in the Eastern time zone.

Positions will be filled within the Proposal and Award Generalist career field at a level consistent with the candidate s education and relevant experience:

• Intermediate Professional: requires a bachelor s degree or higher and one year of experience in research administration or related positions, or an equivalent combination of education and experience
• Advanced Professional: requires a bachelor s degree or higher and three or more years of experience in research administration or related positions, or an equivalent combination of education and experience
• Senior Professional: requires a bachelor s degree or higher and six or more years of experience in research administration or related positions, or an equivalent combination of education and experience.

Candidates should demonstrate effective communication and interpersonal skills, attention to detail, and the ability to multi-task in a high-volume deadline-driven environment. All qualified candidates are encouraged to apply, but preference will be given to those with proposal submission experience with Department of Energy (DOE), NASA and/or Department of Defense (DoD) sponsors.

A cover letter and resume are required for full consideration.

The Pennsylvania State University is committed to advancing diversity, equity, inclusion, and sustainability in all forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please note that details are subject to change and may vary by role and location.

Apply online at the job posting page for Penn State.

CAMPUS SECURITY CRIME STATISTICS:
For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please visit the Penn State Police site for details on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Copyright 2025  Inc. All rights reserved. Posted by the value-added recruitment advertising agency