Student Information Services Specialist

JOB TITLE:

Student Information Services Specialist

JOB SUMMARY:

The primary responsibility of this role is district-level management of the student database. Duties include maintenance of user security roles, year-end/year-start processes, generation of required State/Federal reports, export of files for third-party software, and production of various reports from the student database and other sources. The Student Information Services Specialist oversees and coordinates data entry, data integrity, and the use of data related to the district’s student information services.

This role also acts as the district’s liaison with the Olympic Educational Service District (OESD) #114 for student data. Training and providing regular support to and training to school registrars, office coordinators, and secretaries is also a function of this role.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in computer science, database administration, or related field. Appropriate, directly related experience may substitute for educational requirements. Three to five years of experience working with student records in an automated, data processing environment is preferred. Experience using databases maintained by the Washington School Information Processing Cooperative (WSIPC), including Skyward student database and/or Skyward HR/Payroll systems is preferred. Expertise regarding a successful migration from the Skyward management system to Qumlativ is preferred.

ESSENTIAL FUNCTIONS (may oversee, perform, and/or assist with):

• Manage University Place School District (UPSD) student database in the WESPaC student system; develop and communicate district protocols and procedures for student data entry and common database practices to all users of the WESPaC student system; perform year-end database rollup utilities and corresponding software setup for the new school year; create student database export files and assist with importing student information for third-party software as needed throughout the school year.
• Serve as the district liaison with OESD #114 for problem-solving and development issues; track software releases and alerts from OESD #114 and notify affected users of software performance issues, releases, and corrections; communicate product alerts, training opportunities, database access outages, and related issues to users.
• Support individuals and job-alike groups with data entry and/or reporting responsibilities for student systems by responding to their questions/concerns about these systems.
• Lead and direct school registrars, office managers, attendance secretaries and other applicable staff in the use of the WESPaC student system.
• Develop and maintain documentation for district-specific data entry and report generation processes for the student information system.
• Develop and present training sessions and/or materials for standard data entry and reporting processes and for new, changed, or unclear processes.
• Manage the integrity of data in the student database on an ongoing basis, with particular attention to data involved in upcoming reports.
• Serve as one of the District’s EDS System District Data Security Manager; update/maintain District  on the EDS website;
  Create/maintain EDS login accounts and assign/maintain correct security permissions for all district users.
• Develop non-standard reports requested by a variety of school sites and departments, using "data mining" features of student Skyward system(s) and through the development of reports using Crystal Reports or other report generation software.
• Provide support as a backup to the Coordinator of Instructional Technology for management of student database security for Skyward—control access; including updating staff security permissions in the database.
• Veri…