Administrative Support Specialist

Job Title

ADMINISTRATIVE SUPPORT SPECIALIST (T231003)

The University of Alabama at Birmingham (UAB) is seeking an ADMINISTRATIVE SUPPORT SPECIALIST to perform administrative support duties of a complex and diverse nature requiring some independent analysis. Administratively manages and provides program support for undergraduate and graduate programs. To maintain departmental databases, review data, organize and compile materials for dissemination, perform duties as related to the department, and other clerical duties as assigned by management.

Help coordinate events and activities. Makes travel arrangements and reservations. Submits Oracle ACT documents, and processes payment requests. Schedules appointments. Orders supplies, maintains databases, and reports. Assists with special projects. Performs standard clerical and administrative duties, including drafting and typing correspondences.

$15.00 - $24.40

• Assist with administrative support for the Graduate and Undergraduate programs.
• Provide administrative assistance to faculty, staff, and students.
• Manage Campus Time and Attendance for departmental staff and student employees.
• Prepares and processes Oracle requisitions and purchase orders as authorized, including submitting ACT documents and payment requests.
• Assist with hiring of undergraduate and graduate students, maintain records for undergraduate and graduate students.
• Assist with planning events and meetings and the department chair's calendars.
• Perform other duties as needed.

• Bachelor's degree in a related field and one (1) year of related experience required OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

• Strong communication
• Interpersonal and organizational skills
• Experience with Excel, PowerPoint, and Word

University

Clerical & Administrative

Mechanical & Materials Engineering

Regular

Day/1st Shift

Remote/Hybrid Eligible

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator.

The Title IX notice of nondiscrimination is located /titleix.