Program Manager-Son Scholarships Job University area,Florida USA,Administrative/Clerical

Job Description - PROGRAM MANAGER-SON SCHOLARSHIPS (T240325)

PROGRAM MANAGER-SON SCHOLARSHIPS - ( T240325 )

Description

Position Summary

To direct financial and administrative operations to ensure compliance with UAB scholarship gift agreements, awarding processes, gift acceptance policies, and stewardship requirements. To maintain the integrity of all scholarship‑specific gift accounts and donor records. To show excellent customer service, relationship‑building, sound judgment, strong communication, problem‑solving, planning, project management, attention to detail, and effective time management in a positive, diplomatic, and confidential manner.

To work closely with the Dean’s Office; the School’s Offices of Scholarships and Other Student Funding, Student Success, and Financial Affairs; the Central Advancement Office; and UAB Financial Affairs. To interact with scholarship donors, students, board members, prospects, external partners, vendors, and faculty to support the School’s educational mission.

Essential Accountabilities:

Works with the School’s financial officers to ensure compliance with UAB and SON scholarship‑gift processes; creates new scholarship gift accounts; monitors spending and balances; notifies benefit ting programs of gifts and pledges; tracks pledge payments to endowed scholarships and submit for Board of Trustee approval when ready.

Informs the Office of Scholarships and Other Student Funding of new scholarships and awarding criteria; ensures donor intent is met; identifies scholarships needing attention; coordinates scholarship committees; maintains accurate records of recipients.

Coordinates and prepares agendas for bi‑annual meetings to review progress and discuss scholarship spending strategies aligned with School priorities.

Serves as liaison to Central Advancement’s Office of Corporate and Foundation Relations to coordinate and track scholarship‑specific philanthropic grants from pre‑award clearance through post‑award spending and reporting; works with the Director of Corporate and Foundation Relations, SDOD, and Director of Community Engagement and Board Relations to meet all deadlines and reporting requirements.

Oversees and maintains a database of active scholarships, criteria, donors, and prospects; ensures scholarship flyers are accurate and updated; provides Advancement Communications with current donor‑contact data for centralized communications.

Works with University Events and the SDOD to plan and manage the School’s annual Scholarship Luncheon, including budgets, program content, agendas, messaging, logistics, scripts, attendance lists, and donor profiles; assists with financial approvals, vendor contracts, and payment processing; coordinates student speakers with faculty and Student Success; collaborates with Strategic Communications on invitations and event collateral.

Manages distribution of 300+ student thank‑you notes multiple times per year; meets with scholarship students to review scholarship information and edit messages; organizes thank‑you note workshops; collaborates with marketing to capture student stories, videos, and photos; prepares thank‑you note packets.

Provides Advancement Communications with information, reports, data, photos, summaries, and edits for personalized stewardship and impact reports; supports high‑level donor stewardship with Central Advancement and the SDOD, including coordination of the Lettie Pate Whitehead Scholars’ Cohort.

Works with Annual Giving to provide scholarship student names and oversee edits to letters and solicitation materials; assist SDOD/ADOD with scholarship agreements and routing; ensure donor proclamations are written, framed, and presented; maintains current scholarship listings and donor recognition…