Accounting Assistant - School of Information Sciences

The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 100% full-time Accounting Assistant.

The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world.

For more information about iSchool, visit (Use the "Apply for this Job" box below). .

The accounting assistant will support purchasing, payment and reimbursement processing, financial recordkeeping, account reconciliation, and customer service for faculty, staff, students, vendors, and campus partners. The position reports to the Director of Budget and Resource Planning and applies University, campus, state, sponsor, and iSchool policies to financial transactions and business processes.

• Process purchasing, payment, and reimbursement activity using relevant University systems, which may include iBuy, Banner, Emburse, PCard, TCard, purchase orders, vendor payment requests, journal vouchers, and related tools.
• Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records.
• Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements.
• Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets.
• Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues.
• Maintain organized financial records and supporting documentation in accordance with University record-retention requirements.

• Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures.
• Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience.
• Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned.
• Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information.
• Reconciliation, reporting, and budget support (20%)
• Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance.
• Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies.

• Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.

Work takes place in an office setting.

• High school diploma or equivalent.
• Any one or combination totaling one (1) year (12 months) from the categories below:
• Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months)
• Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1)…