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Accounting Assistant - School of Information Sciences
Job in
Urbana, Champaign County, Illinois, 61803, USA
Listed on 2026-10-21
Listing for:
University of Illinois Urbana-Champaign
Full Time
position Listed on 2026-10-21
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting Assistant, Finance Assistant -
Finance & Banking
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Finance Assistant
Job Description & How to Apply Below
- Financial processing and procurement
- Process purchasing, payment, and reimbursement activity using relevant University systems, which may include iBuy, Banner, Emburse, PCard, TCard, purchase orders, vendor payment requests, journal vouchers, and related tools.
- Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records.
- Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements.
- Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets.
- Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues.
- Maintain organized financial records and supporting documentation in accordance with University record-retention requirements.
- Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance.
- Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies.
- Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures.
- Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience.
- Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned.
- Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information.
- Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.
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