Accounting Specialist

Division of Public Safety

The Division of Public Safety is currently accepting applications for an Accounting Specialist to provide fiscal management support and perform day-to-day business operations for the University of Illinois Police Department.

• Direct day-to-day operations by monitoring outstanding invoices and coordinating payment processing for purchase orders and Emburse submissions.
• Provide guidance on university financial policies, purchasing guidelines, and departmental procedures to UIPD personnel.
• Review and approve Emburse transactions to ensure proper account usage and compliance with university policies.
• Prepare and process requisitions and contracts in accordance with all required procurement procedures.
• Prepare monthly financial reports for UIPD units, deposit cash and checks as needed.
• Process Banner journal vouchers to correct invalid transactions and maintain accurate financial records for UIPD accounts.
• Create and process Emburse expense reports for travel reimbursements and vendor payments associated with UIPD operations; manage travel reimbursements and related purchasing documentation.
• Manage, track, and reconcile departmental credit card payments and ensure proper documentation for all charges.
• Establish, modify, and maintain secure and accurate deposit logs.
• Establish, modify, and manage the storage and disposal of financial documentation.
• Prepare, process, and monitor billings for service activities.
• Manage the DPS general email inbox, responding or disseminating to appropriate parties in a timely manner.
• Coordinate document preparation and routing for approvals, signatures, and internal workflows.
• Other duties assigned.

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
• Course work in accounting, as measured by the following conversion table or its proportional equivalent:
  • 9 semester hours equals two (2) years (24 months)
• Course work in any discipline as measured by the following conversion table or its proportional equivalent:
  • 30 semester hours equals one (1) year (12 months)
  • Associate's Degree (60 semester hours) equals eighteen (18) months
  • 90 semester hours equals two (2) years (24 months)
• Work experience in bookkeeping, office support, or closely related experience.
• Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.

• Knowledge in the use of Banner financial applications and university business and accounting financial policies and procedures.
• Comprehensive knowledge of general and specialized computer software, including Word, Excel, Outlook, and university-specialized applications.
• Extensive knowledge and use of the English language for both verbal and written communication.
• Evidence of independent decision-making and ability to interpret policy relating to the budget and administrative processes.
• Ability to work independently and exercise judgement.
• Skill in active listening and critical thinking.
• Knowledge of university and departmental policies, rules, and regulations.

This is a 100% full-time Civil Service 4651 - Accounting Specialist position, appointed on a 12‑month basis. The expected start date is as soon as possible after the close of the search. The starting negotiated rate for this position is $24.09/hr work authorization sponsorship is
** not
* * available for this position.

Applications must be received by 6:00 pm (Central Time) on January 5, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information.

To be considered as a transfer candidate, you must apply for this position. Applications not submitted through (Use the "Apply for this Job" box below). will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

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