Office Manager- Academic Affairs

Office Manager

The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 100% full-time Office Manager in Academic Affairs.

The position supports the Associate Director of Academic Affairs, instructor staffing, and academic operations by managing course scheduling, communications, and providing daily administrative support.

Specific duties include:

• Providing daily administrative support to the Associate Director of Academic Affairs including calendar management, scheduling meetings, and travel arrangements.
• Managing the Academic Affairs email inbox by responding to, monitoring, organizing, and triaging emails.
• Maintaining updated reports on Academic Affairs workflows including course proposals and project scheduling.
• Coordinating with HR to confirm and update Academic Affairs records when new instructors are hired.
• Participating in course scheduling and data entry associated with term-based assignments.
• Creating and maintaining document templates and organizing requests as needed.
• Assisting in organizing correspondence and notifications to iSchool instructors.
• Providing backup to semesterly entry and audit Teaching Assistant appointments.
• Serving as the primary content manager for the Academic Affairs intranet site.
• Reconciling course enrollments and room assignments and maintaining updates in the Academic Affairs primary scheduling planner.
• Supporting Academic Affairs initiatives and providing coverage for other staff during absences or peak workload periods.

Minimum qualifications include a high school diploma or equivalent and two years of work experience comparable to the third level of this series.

Preferred qualifications include experience using email/ticketing systems, coordinating and booking travel arrangements, experience with TCard/PCard transaction processing, three or more years of customer service experience in an administrative or higher education setting, and familiarity with Chrome River expense management system.

Knowledge, skills, and abilities include advanced knowledge of Microsoft Office Suite, strong attention to detail and organizational skills, ability to prioritize tasks, manage multiple deadlines, and work independently, and ability to communicate effectively with a wide range of audiences.

This is a 100% full-time Civil Service Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The wage for this position is $47,915.40.

Applications must be received by 6:00 pm (Central Time) on October 16, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume, and names and contact information for three professional references.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.