Office Manager- Academic Affairs
Job in
Urbana, Champaign County, Illinois, 61803, USA
Listed on 2026-10-14
Listing for:
University of Illinois Urbana-Champaign
Full Time
position Listed on 2026-10-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration
Job Description & How to Apply Below
- Provide daily administrative support to the Associate Director of Academic Affairs (AscDAA) including but not limited to calendar management, scheduling meetings and associated materials, and travel arrangements and reimbursements.
- Manage the Academic Affairs email inbox by responding to, monitoring, organizing, and triaging emails to appropriate staff to ensure timely responses.
- Maintain updated reports on Academic Affairs workflows including but not limited to course proposals and project scheduling and pacing.
- Coordinate with HR to confirm and update Academic Affairs records when new instructors (adjuncts, postdocs, etc.) are hired by the iSchool, ensuring timely communication and record accuracy.
- Participate in course scheduling and data entry associated with term-based assignments. Maintain documentation and distribution following completion.
- Create and maintain document templates and organize requests as needed.
- Assist in organizing correspondence and notifications to iSchool instructors through school communications or other university systems as directed by the AscDAA.
- Provide backup to semesterly entry and audit Teaching Assistant (TA) appointments (fall, spring, and summer) via the iSchool HR portal, ensuring accuracy and compliance with university policies.
- Serve as the primary content manager for the Academic Affairs intranet site (iSchool Connect via Microsoft SharePoint), including calendar updates, document uploads, and deadline postings.
- Reconcile course enrollments and room assignments and maintain updates in the Academic Affairs primary scheduling planner (e.g., data entry, running reports, tracking deadlines).
- Support Academic Affairs initiatives and provide coverage for other staff within the unit during absences or peak workload periods.
- Perform other related duties and assist with special projects as assigned.
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