Accounting Assistant - Gies College of Business

Assist in the day-to-day operations of processing accounting transactions and monitor and enter financial information for the Department of Business Administration.

Assist in the day-to-day operations of processing accounting transactions and monitor and enter financial information for the Department of Business Administration.

• Accounting & Finance
  Post financial information to journals, registers, and ledgers: enter, store, and retrieve data.
  Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
  Correct transaction documents, which require revision of other documents or entries as well as the original.
  Prepares account statements and reports from a variety of financial sources.
  Act as backup for processing payments and reimbursements: verify information for accuracy.
• Purchasing
  Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures.
  Act as P-card/T-card holder and keep accurate Chrome River expense reporting.
  Order and inventory supplies and track orders and payments
• Administrative
  Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department.
  Process copying requests, assist with copier, and schedule and coordinate repairs as needed.
  Monitor and receive deliveries.
  Manage calendar for department head and associate heads.
  Monitor departmental general email; respond to requests.
  Maintain departmental digital and print boards.
  Provide in-person support on the day of proseminars and events.
  Provide administrative support for area initiatives as needed.
  Primary on-site contact for F&S work orders. Serve as backup for Facilities and Services requests.
  Assume additional appropriate related duties to enhance the mission of the unit.

1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
6 semester hours equals one (1) year (12 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
C. Work experience in bookkeeping, office support, or closely related experience.

• Ability to exercise professional judgment and to help ensure the Department’s compliance with State, University, Campus, College, and Department policies and procedures.
• Knowledge and familiarity with the Microsoft Office suite of applications.
• Excellent organizational skills. Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.
• Interruptions are common and the position involves the ability to switch from one activity to another rapidly.
• Ability to make quick, responsible decisions is essential.
• Ability to maintain standards set in the department, college, and the university guidelines.
• Will be expected to maintain standards set in the department, college, and the university guidelines.

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The bugeted salary for this position is $41,732.08 annually.
For more information on Civil Service classifications, please visit the SUCSS web site at…