Program Coordinator, Department of Business Administration - Gies College of Business

The Department of Business Administration at the University of Illinois’ Gies College of Business is currently seeking a Program Coordinator to manage the day-to-day operations of the department ncluding logistical support for Human Resources operations as well as departmental and area event.

Responsible for the development, planning, and implementation of programs and activities in the department. Support administrative operations in recruitment and procurement.

• Develop and administer departmental programs and projects under the direction of the Senior Director, with primary responsibility for organizing and executing visits by speakers and faculty candidates, as well as conferences, workshops, meetings, and public events; develop visitor schedules in consultation with faculty and staff; make guests’ travel and lodging arrangements and develop publicity materials. Work with other units’ staff and faculty to design, staff, coordinate, and execute joint programming and activities, including recruitment events (such as Majors and Minors Fair, Business Quad Day, convocation, and commencement).
  
  Set up for events. Purchase needed supplies and catering for events. Hold P and T cards and reconcile purchases. Liaise with college and campus community to develop collaborative events.
• Advise faculty, staff and students on the Procurement and all applicable policies and procedures related to procurement.
• Process purchase order requests for supplies, equipment, and services; submit requisitions for the creation of purchase orders, requesting and reviewing quotes when necessary.
• Prepare and submit bi-weekly payroll for hourly positions by verifying timesheets and ensuring accuracy.
• Support academic programs and student experiences
• Other duties as assigned

• Bachelor’s degree.
• A total of one (1) year (12 months) in education, training and/or work experience in program development, project management, or event management.

• Experience in event planning in an academic setting.

• Effective communication skills.
• Strong writing and public speaking/presentation skills.
• Knowledge of key issues related to philanthropic activities.
• Strong computer skills:
  Microsoft Office, databases, social media and basic web applications.
• Ability to work as a team member.
• Strong relationship management skills.
• Ability to work with multiple stakeholders.
• Excellent time management and organizational skills.
• Basic skills in using computer software and apps.
• Willingness to learn and understand new material.
• Evidence of strong people skills and teamwork.
• Evidence of strong interpersonal skills and teamwork.
• Proficient in MS Office applications.
• Ability to manage multiple projects with minimal supervision.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Work effectively and collaboratively with individuals with differing backgrounds, experiences, and perspectives.

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after search close date. The bugeted salary range for this position is $48,000 to $55,000 annually.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

This position is not eligible for any type of sponsorship for work authorization.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of…